Join Our Team


Are you passionate about making a difference in the lives of immigrants and refugees? We have opportunities available for go-getters with positive attitudes and a willingness to learn. If you enjoy sharing ideas, innovating, and collaborating in teams, we want you!

We welcome applicants of all backgrounds and identities, including those of any age, race, religion, gender, ability, or sexual orientation.

Current Openings

Grant Writer/Development Coordinator (Full-time)

Reporting to the Director of Development, the Grant Writer/Development Coordinator is an essential part of the Welcoming Center’s team. The Grant Writer/Development Coordinator works directly with current and potential funders and is responsible for researching grant opportunities and submitting appropriate grant applications and reports.

Responsibilities

Grant Writing

  • Conducts the full range of activities required to prepare, submit and manage grant proposals to foundation, corporate and government sources. Keeps abreast of current trends in funding.
  • Researches foundations, corporations, governmental, and other potential funders in order to evaluate prospects for grants.
  • Compiles and keeps track of grant reporting as required by foundation and corporate donors.
  • Tracks Welcoming Center statistics relevant to development.
  • Writes and maintains a full range of templates.
  • Maintains records in database and in paper files, including grant tracking and reporting.

Other Duties

  • Compiling and writing content for quarterly newsletter and annual report.
  • Providing development input for all written institutional materials.
  • Assisting with all other development projects as assigned including fundraising events, direct mail campaigns, etc. as requested.

Organization-wide Duties and Responsibilities

  • Supports the mission, vision and values of the Welcoming Center.
  • Complies willingly with all organizational policies and procedures.
  • Supports and facilitates positive interaction with others.
  • Communicates appropriate information to other departments in a timely and effective manner.
  • Participates in staff meetings and appropriate professional development program to attain and maintain competency.

Professional Qualifications

  • Minimum five years grant writing experience. Non-profit grant writing experience preferred.
  • Bachelors degree, preferred.
  • Ability to write in a compelling, clear, concise manner.
  • Excellent written and verbal communications skills.
  • Strong editing skills.
  • Experience with proposal writing.
  • Able to work well in a team environment, handle multiple assignments and meet deadlines.
  • Demonstrated knowledge of fundraising techniques, strategies, and information sources.
  • Well-developed organizational skills and the ability to prioritize work efficiently.
  • Experience working in a deadline-driven environment.
  • Experience with immigration, workforce development, and community economic development a plus.
  • Proficiency with Microsoft Work, Outlook, and Excel.

Compensation

$40,000 – $43,000 + Benefits

This is a full-time position. To apply, please send your résumé and a cover letter to jobs@welcomingcenter.org with the subject
“Grant Writer/Development Coordinator”.

Office Manager

Reporting to the President and CEO, the Office Manager ensures that the needs of the office, staff, and participants are met in a timely manner. The Office Manager is responsible for organizing and coordinating office operations and procedures to ensure that the Welcoming Center functions as efficiently as possible. He or she will manage all issues affecting the daily operations of the office.

Responsibilities

Office Administration:
• Responsible for managing office services: ensures office operations and procedures are organized and implemented, supply requisitions are reviewed and approved, and outgoing orders of materials are purchased.
• Maintains an administrative filing system, prepares, responds to, and files correspondence on behalf of the Welcoming Center.
• Monitors and maintains office equipment including computers, copiers, fax, telephones; replenishes and monitors inventory and office supplies; manages office equipment, maintenance, and service contracts.
• Oversees telephone and mail communications both internally and externally.
• Represents the Welcoming Center with the office building management and communicates important information between staff and building management.
• Assists with reporting requirements to accreditation, licensing, and funding bodies.
• Assists President, Board, and other staff with miscellaneous projects as requested.
• Helps prepare documents for Board meetings and other meetings as requested.
• Identifies and responds to all requests that can be dealt with independently and confidentially without involving senior staff.

Human Resource Duties:
• Handles new hire orientation, including introduction to office procedures: assures requisite paperwork is completed, including securing office building ID and payroll enrollment, explains time-sheet procedure, transit checks procurement, and time-off requests.
• Responsible for executing 401(k) plan enrollment, bi-monthly contributions, and Form 5500 reporting requirements.
• Implements, manages, and maintains record keeping, confidential personnel files, and purchasing and inventory control systems.
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office; reminds staff of appropriate office procedures and behavior when necessary.
• Keeps all performance reviews in a secure and confidential location and reminds supervisors of upcoming review deadlines.

Financial Duties:
• Coordinates and works with organization’s accountants and auditors to ensure all financial reports, including the annual audit, are prepared as prescribed and submitted by the dates required, keeping all financial information in a confidential and locked area.
• Makes bank deposits as well as maintains current signatures for bank accounts.
• Keeps track of and reviews credit card expenses, check signing, PayPal withdrawals, contract invoicing, and insurance audits.

Compensation

Salary is commensurate with experience.

Skills
• Strong administrative and organizational skills.
• Ability to serve as financial gatekeeper/monitor for all WCNP contracts (deadlines, invoices, reports).
• Demonstrated ability to multi-task, work independently, and meet deadlines.
• Strong attention to detail.
• Demonstrated bookkeeping/accounting competence.
• Commitment to providing outstanding customer service.
• Models effective team behavior and maintains good interpersonal relationships.
• Independent, self-starter, able to secure and keep confidential information.
• Fluent in English with strong writing skills; excellent computer skills.

 

Requirements

• Bachelors degree preferred.
• Excellent written and verbal communications skills.
• Exercises discretion when dealing with sensitive topics both internally and externally.
• 2-3 years of project management experience.
• Ability to work simultaneously on multiple fast-moving projects while identifying priorities.
• Demonstrated success in working across departments with staff at various levels.
• Adept at intercultural communication, particularly with the immigrant population.
• Knowledge of finances and grant reporting.
• Excellent IT skills.

This is a full-time position. To apply, please send your résumé and a cover letter to jobs@welcomingcenter.org with the subject
“Office Manager”.

As a small non-profit, we rely on the generosity of our volunteers to achieve our mission of accelerating immigrant integration. Check out our volunteer openings!